Payroll Roles now recorded in the Roles Database

I. Payroll-related (PAYR) roles recorded in Roles Database

PAYR authorizations in the Roles Database will be maintained by the Business Liaison Team and HR, and many are also maintainable by departmental HR Primary Authorizers.

II. Explanation of authorizations in the Roles Database

In the Roles Database, a person can have one or more Authorizations, where an Authorization describes a role or permission to perform some business function. Even if we are describing a role that does not strictly represent the authority to do something, such as a contact person, we still use the Roles Database technical term Authorization. Every Authorization has three parts: a person (who), a function (what) and a qualifier (where). A person is a Kerberos username. A function is what the person may do. A qualifier defines the area in which a person may perform that function, for instance, an organizational unit.

PAYR Authorizations have Qualifiers from several different hierarchies in the Roles Database:

Qualifier  type	Type of objects in the hierarchy
PMIT	PCMIT-0 hierarchy of Profit Centers
PCCS	Cost Object Supervisors and Cost Objects within the PCMIT-0 hierarchy of Profit Centers
COST	Cost Objects within the Standard hierarchy of Profit Centers
ORG2	Hierarchy of 8-digit HR Org. Units
PYTG	Time Groups within the HR Org Unit hierarchy
PDED	Payroll deduction types

Like any other category of Authorizations in the Roles Database, PAYR Authorizations can be granted at various levels in the pertinent hierarchies (e.g., the Org Unit hierarchy, the PCMIT-0 Profit Center hierarchy, etc.). For example, if the Authorization uses an HR Org Unit as its qualifier, it can be granted at the DLC level (e.g., 10000429 Biology), a school or area level (e.g., 10000030 Science Area), or a higher level (e.g., 10000001 Provost Area, or 10000000 MIT-All). When an Authorization is granted at a higher level than a DLC, the Authorization applies to all DLCs within that area. Thus, an Authorization whose qualifier is 1000030 Science Area applies to 10000429 Biology, 10000491 Chemistry, 10000533 Mathematics, etc..

Authorizations defined in the Roles Database are distributed to the systems that use the Authorizations for controlling access, such as SAP and MIT's Data Warehouse.

III. View PAYR roles on the web

Many employees at MIT are already authorized to HR-related Authorizations via the Roles web interface. If you think you should be authorized to view this information but you are not, see the rules for who is allowed to view Authorizations described in the memo Roles Database Meta-authorizations.

Click one of the items below to view Payroll-related roles from the Roles Database.

• View PAYR authorizations for a given DLC
  • View PAYR authorizations within various hierarchies
    You will be taken to a web form where you specify a DLC. Then you will see a series of links to take you to displays of PAYR Authorizations related to that DLC within various hierarchies, e.g., PMIT, PCCS, ORG2, and PYTG.

  • View PAYR authorizations grouped by person
    You will be taken to a web form where you specify a category (such as PAYR or HR) and a department code (such as D_BIOLOGY). The resulting report will show authorizations grouped by person for the specified category and DLC.

• View authorizations globally, i.e., throughout all organizations at MIT
  • View HR Primary Authorizers (who have the authority to maintain authorizations in the HR and PAYR categories)

  • View the PMIT hierarchy (PCMIT-0) along with the PAYR authorizations within that hierarchy

  • View the PCCS hierarchy along with the PAYR authorizations within that hierarchy (profit centers, cost object supervisors and cost objects)

  • View the COST hierarchy along with the PAYR authorizations within that hierarchy (profit centers and cost objects within the standard PC hierarchy)

  • View the ORG2 hierarchy along with the PAYR authorizations within that hierarchy (8-digit HR Org Units)

  • View the PYTG hierarchy along with the PAYR authorizations within that hierarchy (Time Groups within the HR Org Unit hierarchy)

  • View central Payroll authorizations for reporting on deduction data (qualifier is a deduction type).

  • View central Payroll "all-or-nothing" authorizations (having a NULL qualifier)

IV. Definition of Functions used in HR roles

Function name	Definition	Qualifier type
Authorizations that can be restricted to a DLC or smaller unit
DACCA ADDRESSEE	Addressee for centrally printed DACCAs (1 per PC)	PMIT	PCs within the PCMIT-0 hierarchy)
DACCA ADDRESSEE-AMOUNT ONLY	Addressee for printed DACCA-salaried copy	PMIT	PCs within the PCMIT-0 hierarchy
DACCA ADDRESSEE-PERCENT ONLY	Addressee for printed DACCA-percent only	PMITPCs within the PCMIT-0 hierarchy
EDACCA ADMIN-PERCENT ONLY	Can certify DACCA as proxy - percent only view	PCCS	CO Supervisors, COs, or PCs within the PCMIT-0 hierarchy
EDACCA ADMINISTRATOR	Can certify DACCA as proxy - salary and percent	PCCS	CO Supervisors, COs, or PCs within the PCMIT-0 hierarchy
EDACCA CERTIFIER	Can certify DACCA - salary and percent view	PCCS	CO Supervisors, COs, or PCs within the PCMIT-0 hierarchy
EDACCA CERTIFIER-PERCENT ONLY	Can certify DACCA - percent only view	PCCS	CO Supervisors, COs, or PCs within the PCMIT-0 hierarchy
ESDS DISTR MAINT-NO SALARY	Maintain salary distr in ESDS-no salary view	ORG2	HR Org Units
ESDS DISTR MAINT-SEE SALARY	Maintain salary distr in ESDS with salary view	ORG2	HR Org Units
ESDS TRSFR-IN DISTR-NO SALARY	Maint transfers-in distr in ESDS-no salary view	PMIT	PCs within the PCMIT-0 hierarchy
ESDS TRSFR-IN DISTR-SEE SALARY	Maint transfers-in distr in ESDS with salary view	PMIT	PCs within the PCMIT-0 hierarchy
RPT HOURS PAID W/OUT $$ BY ORG	View hours paid by pay-period, type of pay no $$$	ORG2	HR Org Units
RPT HOURS PAID WITH $$$ BY ORG	View hours paid by pay-period, type of pay with $$	ORG2	HR Org Units
RPT ON EDACCA W/OUT $$$ BY CO	Report on EDACCA without $$$ by Cost Object	COST	Cost Objects within the Standard PC hierarchy
RPT ON EDACCA W/OUT $$$ BY ORG	Report on EDACCA without $$$ by HR Org Unit	ORG2	HR Org Units
RPT ON EDACCA WITH $$$ BY CO	Report on EDACCA with $$$ by Cost Object	COST	Cost Objects within the Standard PC hierarchy
RPT ON EDACCA WITH $$$ BY ORG	Report on EDACCA with $$$ by HR Org Unit	ORG2	HR Org Units
STUDENT PAF AUTHORIZER	Create and approve student Pers Action Forms	PYTG	Time Groups within the Org Unit hierarchy
TIMESHEET ADMINISTRATOR	Enter timesheets/distribution; approve timesheets	PYTG	Time Groups within the Org Unit hierarchy
TIMESHEET APPROVER	Enter and approve timesheets in SAPWeb.	PYTG	Time Groups within the Org Unit hierarchy
TIMESHEET DISTRIBUTION ENTRY	Enter distribution data on timesheets	PYTG	Time Groups within the Org Unit hierarchy
Central administrators authorizations
DISPLAY PAY STUBS	For use by Payroll Office	NULL	none
DISPLAY PAYROLL POSTING SUMARY	For use by Payroll Office	NULL	none
EDACCA CENTRAL USER-SEE SALARY	For use by Payroll - central access to DACCAs	NULL	none
ESDS CENTRAL USER-SEE SALARY	For use by Payroll Office	NULL	none
MAINT DEDUCTIONS	Create and maintain deduction data in SAP	NULL	none
MAINT GARNISHMENTS	Create and maintain garnishment data in SAP	NULL	none
MAINT TAX INFOTYPES	Create and maintain tax infotype data in SAP	NULL	none
MAINT TIME GROUPS	Create and maintain time groups in SAP	NULL	none
PROCESS OFF-CYCLE PAYROLLS	Process off-cycle payrolls in SAP	NULL	none
PROCESS PAYROLL	Process weekly, monthly empl payrolls in SAP	NULL	none
PROCESS PAYROLL FEEDS	Process Payroll feeds in SAP	NULL	none	PROCESS PAYROLL POSTINGS	Process payroll postings in SAP	NULL	none
REPORT ON ALL PAYROLL DATA	Report on all data - includes confidential data	NULL	none
REPORT ON DEDUCTION DATA	For use by central offices	PDED	Payroll Deduction Types
TIMESHEET ADMINISTR-CENTRAL	For use by Payroll Office - central time admin	NULL	none
TIMESHEET SUPER-CENTRAL	For use by Payroll Office - central time super	NULL	none

Last modified by repa on 6/13/2006